International Coalition of Organizations Supporting Endocrine Patients

I.C.O.S.E.P.

The International Division of The MAGIC Foundation, USA

NAME I.C.O.S.E.P.- International Coalition of Organizations Supporting Endocrine Patients Supported and sponsored by the international division of The MAGIC Foundation for Children’s Growth.

WHO WE ARE- International Coalition of Organizations Supporting Endocrine Patients (ICOSEP) is a network of medical professional and patient organizations which assist endocrine patients (children and subsequently adults) throughout the world.

THE IMPORTANCE OF GROWTH AWARENESS AND ICOSEP. According to the P.O.S.S.U.M. database, more than 600 medical conditions impact a child’s growth. Left untreated these children suffer. Needlessly, some children do not survive while others suffer the impact of their condition for their lifetime. Many of the medical conditions impacting a child’s growth are treatable. Lives can be saved or at the very least improved. The key to success for these children is education and awareness.

ICOSEP fosters an international networking system to enhance the early identification and treatment of affected children thus improving their lives as children and later as adults. Many if not most conditions which impact a child’s healthy growth are labeled as “rare”.  Therefore, it is essential that those of us throughout the world whose children are affected by these medical conditions in addition to those who treat these children, join together to develop a united platform. ICOSEP is committed to strengthening our voice and message globally. Developing a network by which families and medical professionals can quickly access both medical information and support is key to the lives of many suffering without answers. It is also instrumental to accessing accurate information about a variety of conditions in any country. ICOSEP shall host links to member groups which include both formal societies and organizations as well as online resources and support groups.

Members groups will be listed online. Groups can share patient information, physician resources, program ideas and other helpful strategies which educate the public and support the organizations serving patients worldwide. No donations, fees or dues are charged to groups for membership of ICOSEP.

CONSTITUTION

Article 1- Name and Location

1.1 Name: The name of The MAGIC Foundation’s international division shall be the International Coalition of Organizations Supporting Endocrine Patients (ICOSEP).

1.2 Location: The operational director of the organization, as assigned by the independent board of international members is located in Valdosta, Georgia, USA and shall hold records.

Article II- Incorporation

2.1  The incorporation of the ICOSEP is that of the host charity, The MAGIC Foundation located in Oak Park, Illinois, USA.

Article III- Purpose

3.1 ICOSEP works together to:

  • improve access to medical information and advancements
  • increase knowledge of services available for affected children and/or adults
  • raise awareness regarding the importance of monitoring children’s linear growth
  • share successful strategies for programs established to care/support/treat GD patients
  • build a united voice for rare growth disorders worldwide.

3.2  ICOSEP is a division of The MAGIC Foundation, USA, a nonprofit charitable organization  created to provide support services for the families of children afflicted with a wide  variety of chronic and/or critical disorders, syndromes and diseases that affect a child’s  linear growth. Since its inception MAGIC has growth to include support services for  adults who were also impacted by these medical challenges.

3.3 The MAGIC Foundation’s commitment and vision is to reduce the emotional and physical  trauma  caused by growth disorders, resulting in healthier, happier children and  consequently, adults.

3.4 The MAGIC Foundation Motto:  Children have a short time to grow and a lifetime to live with the results.©

Article IV- Membership of ICOSEP

4.1 Types of Membership

Formal Memberships Include: Nonprofit, patient based organizations, societies and informal online support groups

Affiliate Memberships Include: Medical Organizations, Societies and other medical professional groups.

4.2 Dues

Currently, there are no fees or dues required for membership.  This may be amended in the future should the MAGIC Foundation and/or ICOSEP Board of Directors find it necessary to add a membership cost so as to meet the needs and goals of the coalition.

4.3 Membership Process

  • ICOSEP will initially be constituted by a voluntary collaboration of organizations who have applied for membership and agree to the coalitions’ common goals.
  • Application of membership for an individual instead of a formal Society must be by formal application to the Director.
  • Applications for membership will be determined by ICOSEP Director until a formal Membership Committee is developed. Following which time, the Membership Committee shall review the applications and vote on new members.

4.4 Benefits of Membership

  • Global voices which are rarely heard due to the “rare” nature of growth conditions join forces to establish a collective voice and collective strength enhancing the legitimate need for services to these patients.
  • Networking for new or smaller groups-affords the sharing of ideas with the click of a button online. Receive and give support from peers dealing with challenges that are inherent to medical professionals or support organizations.
  • Share successful strategies on how to support local families
    Access to updated medical resources.
  •  Gives access to valuable knowledge, networks and resources to improve worldwide advocacy and global understanding/awareness of growth disorders.
  • Membership gives groups an opportunity to reach out to an international network of organizations, societies and professionals in the filed…volunteers and individuals with similar challenges and demonstrate commitment to their needs.
  • Electronic access to other groups, strategies, medical data and support instantly.
  •  Comprehensive database which includes a member directory.
  • Electronic Newsletters twice annually.
  •  Access to The MAGIC Foundation’s Friday Email with medical updates on numerous conditions sent to members weekly.
  • Secured and private access to the private ICOSEP Website Communication tool.
  • Joining the coalition increases the chances for improved organizational success.
  • Networking Resources.

4.5 Grounds for the Expulsion of a Member Society or Organization

  • A member society or organization may be proposed for expulsion upon non-participation for a period of 12 months.
  • A member shall leave the ICOSEP upon cancellation of membership.
  • A member society may be expelled by a two thirds majority vote of the Executive Committee for actions which are in direct conflict with the goals and directives of ICOSEP, illegal activities, actions taken to financially benefit one organization which is to the detriment of others, or for causing conflict within the ICOSEP.

Article V- Funding of ICOSEP

5.1 The projects taken on by ICOSEP shall be funded through donations from foundations and Benefactors and from grants from industry. An annual fee of $175 per organization adapting “MAGIC” as their host name (from the unique country to ICOSEP annually) shall be used for funding ICOSEP projects and services.

5.2 The organizations doing work on behalf of the coalition, shall work for the benefit of the entire coalition and not pursue its own commercial aims.

5.3 The activities of the ICOSEP shall not serve to commercially promote its donors or specific medical professionals.

5.4 The ICOSEP funds shall only be used for the purposes defined in this Constitution.

5.5 No person shall be allowed to benefit from expenditure that is incompatible with the purpose of the ICOSEP or from inappropriately high remuneration.

5.6 All funds raised for or donated to ICOSEP shall be reported to the ICOSEP Director. Transference of funds should be electronic via the ICOSEP donations webpage.

Article VI- Director

6.1 Designation of the Director

  • The MAGIC Foundation is responsible for assigning the start up Director.  The Director shall carry out the activities and policies decided upon by the ICOSEP Board of Directors to ensure a positive start up.
  • The Director shall present a yearly budget at the Annual meeting along with grant income and donations and expenses from the previous year for review and approval and shall maintain financial records.
  • The Director is responsible for monthly budget reports to The MAGIC Foundation and reports all activities of the coalition to MAGIC.
  • The Director will have a 2 year commitment with specific performance goals and terms that are approved by the ICOSEP Board of Directors.
  • An Director may be considered for termination upon determination of actions  contrary to the goals and objectives of the coalition or a majority of vote of the Board of The MAGIC Foundation.

6.2 Actions of the Board of Directors

Shall elect a President and Secretary.

Article VII- Board of Directors

7.1 Election of ICOSEP Board of Directors Members

The right to participate and vote in the ICOSEP Board of Directors shall only be held by official member organizations and societies (both patient and medical based).  The initial ICOSEP Board of Directors shall be considered a working group. After the working group has reached a total of 15 members, ICOSEP Board of Directors  members shall be elected from nominees from the organizations and societies by ballot of the member societies.

7.2 Terms of ICOSEP Board of Directors Membership

Each person representing an organization or society which has been granted membership and voted on to the ICOSEP Board of Directors may serve a maximum of 2 years on the ICOSEP Board of Directors with no President serving more than 2 consecutive terms.
The term of service of any/all Board member may not exceed 2 consecutive terms nor a total of 6 years.
The President, in consultation with the Director, shall direct activities of the organization in accord with policies agreed upon and the ICOSEP Constitution.

Article VIII- Committees of ICOSEP

8.1 The ICOSEP Board of Directors shall constitute committees to take action and bring forth ICOSEP business.

8.2 The President or Director will propose committees to the full Board for Approval of goals, need and design.

Article IX- ICOSEP Meetings

9.1 Yearly meetings. The organization shall hold its regular business meeting of the  ICOSEP Board of Directors each year for the transaction of legal and scientific matters at a time of convenience for the members. This meeting shall be electronic unless funds are available via grants in which case the budget for said meeting must be established and approved by the ICOSEP Board of Directors and The MAGIC Foundation.

9.2 Interim meetings. Other interim meetings shall be held at the discretion of the ICOSEP Board of Directors .

9.3 Recording of meetings. Minutes shall be the responsibility of the Secretary and must be signed by the President within 30 days of all meetings. Copies of the minutes shall be emailed by the Secretary to the Executive Director for forwarding to the management of The MAGIC Foundation and any committee members who were unable to attend the meeting. Minutes shall be made available to any member of ICOSEP upon request.

Article X- Amendments

10.1 This Constitution may be amended, altered or updated in whole or in part by a two-thirds vote of the ICOSEP Board of Directors or by a two-thirds vote of the Member Organizations. Notification or intent to make changes to the constitution must be emailed to each member of ICOSEP no less than 45 days prior to the vote on the proposed changes. Amendments or changes to this constitution must be emailed to all members within 30 days of the vote.

Article XI- Dissolution of the ICOSEP

11.1  ICOSEP may be dissolved by a three-quarters vote by the ICOSEP Board of Directors or the management of the ICOSEP parent organization, The MAGIC Foundation.

11.2 In the event of a dissolution, any or all assets designated for the ICOSEP shall be reverted to the operations of The MAGIC Foundation general fund.

This is the start up Constitution of ICOSEP and will be further developed as the coalition expands.

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